plainEvery job on the crew's phone, every supplier bill approved before it's paid.
For the contractor who runs crews across several sites, buys from a dozen suppliers, and wants to know what each job cost without digging through a glovebox of receipts.
What it fixes
Receipts in the truck
Materials bought on the way to the site, receipt in the glovebox, gone by Friday. Crews snap the receipt at the counter and it's on the job's record before they leave the store.
"Did they finish?"
A task can require a photo before it's marked done. The site lead gets a notification for each job, finishes it with a picture, and you see it from the office.
Supplier invoices and purchase orders
Match invoices to the PO, approve from your phone, pay several at once, and keep every supplier's W-9 and 1099 total ready for January.
How it works for contractors and trades
- Jobs go out to the crewAssign tasks by phone with a due date, a checklist and "needs a photo when it's done". Repeating jobs recreate themselves.
- Bills and receipts come inSnap it, email it in, or match it to a purchase order. Plainstamp reads the supplier, amount and dates.
- Approve, pay and see the job's costSpending limits for the office, approval for the rest, pay runs with check printing, and a tag per job so you see what each one cost.
What you get
"Assigned work only" role for crews
Photo required to finish a task
Purchase orders matched to invoices
Tags per job or site, with reports
Mileage and reimbursements
QuickBooks and Xero sync
Plus everything on the features list: invoice reading, bills by due date, pay runs, budgets, reports, QuickBooks and Xero sync, and the Android app with phone notifications.
Questions contractors and trades ask
Does it work offline on a job site?
Taking the photo works anywhere; it uploads when the phone has a connection. The app itself needs a connection to show the boards.
Can my bookkeeper use it?
Yes, free. Accountants and bookkeepers get a read-only seat that doesn't count toward your plan.
Is it a project-management tool?
It's simpler than that: tasks, bills, receipts and approvals. Projects group tasks and bills together so you can see each job's costs.
See it with your own bills.
Free for up to 3 people, no credit card. Or ask for a 15-minute walkthrough and we'll set it up with you.