plainBoard-level oversight of every expense, without an accounting department.
For nonprofits, congregations and community organizations where staff and volunteers spend, the director or treasurer approves, and the board and the auditor want to see that controls exist.
What it fixes
Controls on paper only
Your policy says purchases over $500 need two signatures. In practice they're approved by text. Plainstamp enforces the rule: the request can't become a bill until the right people have approved it, and the log proves it.
Receipts that never arrive
A volunteer buys supplies for an event, hands in a receipt three weeks later, and the treasurer reconstructs it from memory. In Plainstamp they snap the receipt on the spot; anything without one is flagged until it's attached.
The audit, the 990 and the annual meeting
Every transaction has its category, its receipt and its approval trail. Export the year in one spreadsheet; vendors come with W-9s and 1099 totals.
How it works for nonprofits and congregations
- Staff and volunteers send it inReceipts, invoices, reimbursement requests and tasks, from the phone, with the photo attached.
- Approvals by amount and departmentProgram managers approve their own, the director approves above a limit, two board members above another. Stand-ins cover vacations.
- Pay, budget and reportPay runs with check printing, budgets by program, a monthly summary email, and an accountant seat that's always free.
What you get
Approval chains up to 8 people, with reasons logged
Budgets by program or department
Reimbursements with receipt photos
1099 vendor tracking with W-9 files
QuickBooks and Xero sync
Data export of everything, any time
Plus everything on the features list: invoice reading, bills by due date, pay runs, budgets, reports, QuickBooks and Xero sync, and the Android app with phone notifications.
Questions nonprofits and congregations ask
Is there a nonprofit discount?
Starter is free for up to 3 people. For larger organizations, ask for a walkthrough: the first 20 get the Business plan at the Team price for a year.
Can our auditor or accountant get access?
Yes, and it's free. Accountants get a read-only seat that doesn't count toward your plan's people limit.
Can volunteers submit expenses without seeing the finances?
Yes. The "assigned work only" and employee roles let people send in receipts and tasks without seeing transactions, vendors or payments. Only admins see money.
See it with your own bills.
Free for up to 3 people, no credit card. Or ask for a 15-minute walkthrough and we'll set it up with you.